D2L Brightspace Policies & Procedures
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Last Updated: Dec 05, 2025, 05:45 PM
D2L Brightspace Policies and Procedures Manual
Instructor Responsibility for Course Content Retention
Instructors at Southern Illinois University Carbondale are responsible for actively managing their D2L Brightspace course sites. This includes keeping content up to date, maintaining alignment with learning objectives, and ensuring that all materials comply with the university's accessibility, copyright, and student privacy guidelines. In accordance with SIU’s LMS Data Retention Policy, course shells generated through Banner are automatically inactivated three years after the term they were taught and permanently deleted after five years. Instructors who wish to retain instructional materials beyond this timeframe are advised to export their content using the Common Cartridge format and store it securely outside the LMS.
Important Note on Student Data
To maintain compliance with FERPA and university data governance policies, instructors must not download, store, or retain any student data—including grades, submissions, or personally identifiable information—beyond the course duration unless explicitly required for academic or administrative purposes. Any export or backup should exclude student information or use redaction to protect confidentiality and ensure regulatory compliance. SIU's OneDrive should be used to store these documents and data.
D2L Brightspace Deletion Schedule
The following table provides the inactivation and deletion schedule through summer 2026. Each semester, CTE will send reminders about this policy through multiple communication channels. We will include the semester and year of courses slated for inactivation and deletion. Instructors are encouraged to develop a habit of immediately exporting course packages and other items at the end of each term.
| SEMESTERS | INACTIVATION DATE | DELETION DATE |
| All courses from 2010─Spring 2016 | Completed | July 2026 |
|
All courses between Summer 2016 and Summer 2021 |
Completed | July 2026 |
|
Academic Year 2021─2022 (Fall 21, Spring 22, Summer 22) |
Completed | July 2026 |
|
Academic Year 2022-2023 |
Fall 2025 | Summer 2027 |
|
Spring 2024 |
Spring 2027 | Spring 2029 |
|
Summer 2024 |
Summer 2027 | Summer 2029 |
|
Fall 2024 |
Fall 2027 | Fall 2029 |
|
Spring 2025 |
Spring 2028 | Spring 2030 |
|
Summer 2025 |
Summer 2028 | Summer 2030 |
|
Fall 2025 |
Fall 2028 | Fall 2030 |
|
Spring 2026 |
Spring 2029 | Spring 2031 |
|
Summer 2026 |
Summer 2029 | Summer 2031 |
Useful Guides
How to Export Gradebook: How-to Guide
How to Export a Course Package: How-to Guide